Technical Administrator – Document Controller

March 22, 2024

Working Hours: 40 hours per week – flexible hours.

Location (including any site visits): This role is predominantly based in the TTL Head office, with occasional site visits required and up to 2 days per week WFH, upon successful completion of probationary period.

This job Requires:

• Dynamic and enthusiastic individual: must be able to turn their hand to multiple complex projects and quickly adapt to changing situations and scope.
• Strong communication skills: must be able to effectively convey complicated problems and solutions to the engineering team and the client, both orally and written.
• Attitude: must have a positive and can-do attitude, will be working as part of a tight knit, growing and diverse team.
• Confident: must be confident in their ability to overcome a wide range of challenges, and keen to become confident using new and cutting-edge technologies.
• Organised: must have an organised approach to project work, including strict revision control and documentation aptitude.

Qualification & Experience:

• Must be able to work as part of a diverse team, on numerous tasks at any given time.
• Ability to complete tasks; and manage own workload.
• Must be competent in the use of Microsoft Word and Microsoft Excel
• Must be able to adhere to strict deadlines.

Primary Duties:

• Monitoring of the Document Control Inbox: to ensure that all relevant requests are managed in a timely manner.
• Maintain Project Documentation System: As per the procedure for Project Document Control
• Update Registers: for the following Drawing/Document Register, Method Statements, Technical Queries, Variations, Transmittals
• Documentation Compliance: this includes working closely with the QA department, to ensure that all documentation that is issued has the correct document revision control in place.
• Incoming Correspondance should be logged in the correct place, and sent to the relevant project team.
• Administration Tasks: Including filing, scanning, answering of the phones and greeting guests.

Secondary Duties:

• Process improvement: build a clear image of the existing processes and offer improvements and suggestions.
• Assist Administration Team: Support when required to complete Purchasing Activities.